Administrative Support Officer

Job Summary:


A highly organized, detail-oriented, and proactive Administrative Officer to provide comprehensive support to our team.
The successful candidate will manage office operations, maintain accurate records, handle petty cash, monitor company resources, ensure a smooth working environment, and support HR functions.


Duties/Responsibilities

Procurement and Inventory Management


Purchase and maintain adequate stock levels of stationery, office supplies, and other materials.
Monitor and record usage to ensure optimal levels.
Maintain vendor relationships and negotiate prices when necessary.
Ensure timely delivery of ordered items.


Petty Cash Management


Maintain and manage petty cash funds according to company policies.
Keep accurate, up-to-date records of petty cash transactions.
Retire petty cash timely to avoid office cash shortages.
Ensure petty cash is reconciled monthly.


Fuel and Diesel Management


Monitor and record diesel and fuel consumption for company equipment.
Ensure efficient usage and report discrepancies or suspicious activity.
Maintain fuel consumption records


Asset Management


Conduct regular inventory of company property, including
furniture, equipment, and supplies.
Monitor and prevent theft, misuse, or damage.
Maintain accurate records of company assets.


Issue Escalation


Identify operational issues affecting the office.
Escalate issues to management promptly.
Follow up on resolutions and provide feedback.


Utility Management


Process EEDC electric recharge and ESWAMA payments timely.
Maintain accurate payment records.
Ensure uninterrupted utility services.


Office Maintenance


Ensure the office environment is clean, organized, and conducive.
Coordinate maintenance, repairs, and renovations.
Report maintenance issues to management.


Security Oversight


Verify security personnel attendance daily.
Report security concerns or breaches.


Facilities Management


Identify damaged or malfunctioning equipment (lights, ACs, chairs, tables, water dispensers).
Send repair requests to management or vendors.
Coordinate new purchases or replacements.


HR Support


Assist in sourcing CVs for recruitment.
File employee documents accurately and maintain confidentiality.
Carry out any other assignments given by your Line manager


Qualification & Requirements Competencies


HND or B. Sc. in any Social Science course or Art
Minimum 2 years of experience in administrative support.
Strong organizational, communication, and problem-solving skills.
Knowledge of clerical and administrative procedures and systems, such as filing and record keeping
Ability to work independently.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proactive and solution-oriented.
Excellent time management.
Attention to detail.
Strong interpersonal skills.
Ability to multitask



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