University Registrar

Job Overview


The Registrar is a Principal Officer responsible for the day-to-day administration of the University, excluding financial matters. 
Reporting to the Vice-Chancellor, the Registrar serves as the Chief Administrative Officer, custodian of university records, and Secretary to the Governing Council, Senate, Congregation, and Convocation.


Duties / Responsibilities


Oversees student admissions, enrollment, and registration processes.
Ensures proper documentation and maintenance of student academic records.
Manages course scheduling and academic calendar coordination.
Supervises the issuance of transcripts, certificates, and diplomas.
Ensures the university complies with accreditation standards and regulatory requirements.
Serves as the secretary to the Governing Council, Senate, and other statutory committees.
Maintains and updates university policies and procedures.
Develops and maintains a secure records management system for students and staff.
Provides accurate data for institutional planning and decision-making.
Prepares reports on academic and administrative activities.
Supervises administrative and academic support staff within the registry.
Implements policies on staff recruitment, promotions, and discipline.
Coordinates professional development and training for registry staff.
Assists with student grievances and conflict resolution.
Provides administrative support for faculty regarding academic policies.
Coordinates convocation, matriculation, and other university ceremonies.


Requirements / Skills


A minimum of Master's degree
15 years of cognate experience, 5 years of which should be in a private tertiary institution.


Core Skills:


Ability to oversee administrative functions, manage staff, and coordinate university operations.
Ensuring accuracy in academic records, compliance documents, and reporting.
Effective verbal and written communication with students, faculty, staff, and governing bodies.
Handling student issues, academic record disputes, and policy enforcement.
Handling sensitive academic and personnel information responsibly.


Knowledge Areas:


Understanding of higher education regulations, accreditation requirements, and institutional policies.
Knowledge of admission, registration, examination processing, and graduation requirements.
Familiarity with education laws, student rights, and records confidentiality.
Awareness of staff recruitment, promotions, and disciplinary procedures.
Ability to contribute to institutional growth, policy development, and operational efficiency.