Office Support Assistant

Job Summary


The office assistant is responsible for the daily administrative activities of the branch.
This includes oversight of the day-to-day operation of the office; ensure cleaning of the office and office surroundings, coordinating and documenting organizational-level meetings; and ensuring proper records and maintenance of company resources.


Duties and Responsibilities


Prepare and edit correspondence, communications, presentations, and other documents.
Cleans the office and its environs on a daily basis and has required.
Dusting of office furniture and fixtures
Disposing of waste in a hygienic manner
File and retrieve documents and reference materials.
Prepares reports by collecting and summarizing information.
Record, transcribe, and distribute minutes of meetings.
Be the first of contact for walk-in visitors
To establish and oversee all procurement and logistic activities including management of vendor relationships, vehicles, and drivers.
To ensure the organisation and filing of documents, other records and computer based information.
To ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
To maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Give administrative reports as required.
Etc


Skill, Knowledge, Education and Experience


OND or equivalent qualification
Minimum of 1 years’ work experience in a similar position
Administrative writing skills
Good oral and written communication skills.
Proficiency in computer system.
Problem solving skills
A capacity to work collaboratively.
Knowledge of standard office administration practices and procedures
Organizational and planning skills.