Account Payable Officer

Position Summary:

The Accounts Payable Specialist is tasked with overseeing and processing all incoming invoices, guaranteeing precise and punctual payments to vendors and suppliers. This role demands meticulous attention to detail, a solid grasp of accounting principles, and previous experience in accounts payable functions.

Essential Responsibilities:


Efficiently process and verify invoices for accuracy and timeliness.
Coordinate purchase orders, delivery receipts, and invoices to ensure thoroughness and precision.
Perform vendor statement reconciliations and swiftly address any discrepancies.
Arrange and execute payments (cheques, EFTs, and wire transfers).
Uphold accurate vendor records and update contact/payment information as necessary.
Oversee AP aging reports and ensure timely payments to prevent penalties or disruptions.
Support monthly, quarterly, and year-end closing procedures.
Guarantee adherence to company policies and accounting standards.
Work in tandem with procurement and other departments to resolve invoice or payment issues.
Maintain organized and current AP files for auditing purposes.
Address vendor inquiries professionally and promptly.


Required Qualifications and Experience:


Minimum 2–3 years of experience in an Accounts Payable or related finance position.
Bachelor's degree in Accounting, Finance, or a related discipline (preferred).
Robust understanding of accounting and financial principles.
Familiarity with accounting software (e.g., SAP, Oracle, QuickBooks, Xero).
Proficient in Microsoft Excel and other Office applications.
Strong attention to detail, accuracy, and organizational abilities.
Excellent interpersonal and communication skills.
Capacity to work under pressure and meet strict deadlines.


Desirable Skills and Attributes:


Experience working in a large or multinational corporation.
Knowledge of tax regulations, VAT, and withholding tax (as applicable).
Aptitude for identifying process improvement opportunities.
Team-oriented with a proactive attitude.