Account Payable Accountant

Summary.


The Accounts Payable Accountant is responsible for managing the end-to-end accounts payable cycle. This includes verifying and processing invoices, ensuring timely and accurate payments to vendors, reconciling statements, and maintaining proper documentation. In an airline environment, this role ensures all operational vendors including fuel suppliers, maintenance providers, and airport authorities-are paid accurately and in accordance with contractual terms.


Key Responsibilities:

Invoice Processing


Receive, review, and verify vendor invoices for accuracy and compliance with purchase orders and contracts.
Ensure correct coding and cost center allocation (e.g., by aircraft, route, or station).
Perform three-way matching of invoice, purchase order, and receipt.


Payments


Prepare and schedule vendor payments (ACH, wire transfers, cheques).
Ensure timely payments and capture early payment discounts.
Handle urgent or ad-hoc payment requests (e.g., AOG-aircraft on ground scenarios).


Vendor Management


Maintain up-to-date vendor records and payment terms.
Reconcile vendor statements and resolve discrepancies or disputes.
Liaise with procurement and operational departments to verify services rendered


Reconciliations and Reporting


Reconcile AP sub-ledger to general ledger balances monthly.
Generate AP aging reports and support cash flow forecasting.
Record accruals for unbilled services at month- end


Compliance and Controls


Ensure all payments are authorized in line with the company's delegation of authority. Assist with audit requests and ensure documentation is filed properly.
Perform any other tasks as may be assigned by your Line Manager.


Requirements:

Education


Bachelor's degree in Accounting, Finance, or a related field.
Professional Qualification in Accounting e.g, ACA, ACCA is a must.


Experience:


Minimum 3-4 years of accounts payable experience (aviation or transport industry preferred).
Familiarity with aviation-specific payables (fuel, maintenance, airport fees) is a plus


Skills:


Strong attention to detail and organizational skills.
Proficiency in ERP systems (SAP, Tally, or similar).
Excel proficiency (pivot tables, VLOOKUP, reconciliation templates).
Good communication skills to liaise with vendors and internal departments.


Preferred Attributes:


Experience working with multi-currency transactions.
Ability to work under pressure and meet tight deadlines.



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