Operation Coordinator

MISSION

 Realize all administrative operations activities to support the Operation manager


Contribute to incident investigation and prepare related reporting
Coordinate the vessels calls and changes
Support operations manager/director in operations activity


To assist Operations Manager to ensure safe operational standards for all Bourbon Fleet

Description and Expected Outcome/Performance Indicators


Responsible for supporting the management of all vessel and crew documentation
Responsible for realizing reports and BOURBON dashboards updating all the data bases
Interface with the vessels and collect daily reports from them
Interface with technical department to collect information on planed maintenance days for vessels coming in for repairs
Assist with voyage planning for vessel departing and arriving at the port.
Prepare Fuel Consumption Variance report for the fleet
Support Operations Manager as required to ensure Safe Operations of Vessels,
Support Crew Compliance & Cost Optimization
Liaise with Vessel Masters regarding any issue with Government Agencies
Liaise with Intels, through the Logistics Manager, regarding BINL vessels in port
Follow up, arrange and record Ship Sanitation certification and Potable Water analyses
Liaise with the Vessel Master regarding collection of relevant documentation from vessels as required
Assist the Operations Manager with information on the status of new arriving vessels for TI’s, Inward clearance and Vessel familiarization
Maintain Vessel Flag & Class Certificates database
Maintain maintenance days’ database
Maintain temporary importation database
Maintain monthly fleet fuel consumption log; Vessels Lifting & Rigging Registers
Assist Operations Manager with internal OVID and OVMSA Inspections
Liaise with QHSE on vessel internal audits
Liaise with the Contracts Manager(s) as regards on hire and off hire certificates and maintain the on and off hire database


Qualifications, Skills and Experiences


Bachelor’s Degree in Nautical Sciences; Maritime or a degree in any related field of study or equivalent combination of experience and education in the oil and gas, offshore or marine & Logistics Sector.
Fluency in English. Excellent oral and written communication skills
Leadership and management skills are essential in Operations Management and must be able to demonstrate previous experience of managing people, including performance assessment.
Strong problem solving and analytical skills is essential will be required to analyze operational data to help improve efficiencies and to also predict operational problems.
You must be familiar is current computer programs used within the industry


Work Experience


Minimum 5-7 years’ experience in a similar position in the Marine & Logistics Company
Experience in using EDI and preparing shipping documents
Thorough understanding of the operations of jack-up barges or rigs preferably in the offshore sector.
Must have analytical experience, be accurate with statistics and written reports, well organized and exercise sound judgment in decision making.
Has in-depth understanding of international standards and procedures and makes appropriate decisions based on this knowledge.
Has experience in accident and incident investigation

Knowledge of security control.
A team player, with strong collaborative and interpersonal skills with the ability to deal with people tactfully and effectively.
Self-motivated and able to work under pressure.
Systematic and careful in handling confidential, critical and technical data.
Software expertise in Microsoft Excel and Word is essential. Knowledge in other MS Office package is an advantage